Job Title: Office Automation Assistant

Tour of Duty:  Monday Friday, 8:00 a.m. 4:30 p.m.

(Days and hours are subject to change as needed for workload accommodation which may include weekends and extended hours.)

Duty Location:  Gainesville Division

 PATHOLOGY & LABORATORY MEDICINE SERVICE

NOTE: FAILURE TO DOCUMENT QUALIFYING TYPING (40 WPM) AND OFFICE AUTOMATION (OA) SKILLS IN YOUR APPLICATION MATERIAL/OFFICIAL PERSONNEL FOLDER PRIOR TO THE CLOSING DATE OF THIS ANNOUNCEMENT MAY RESULT IN DISQUALIFICATION FROM THIS POSITION.  TYPING/OA CERTIFICATIONS ARE VALID FOR 3 YEARS.

DUTIES INCLUDE:  The incumbent serves as an Office Automation Assistant with responsibility for the reporting function of the Anatomic Pathology Section of Pathology and Laboratory Medicine Service.  Incumbent is responsible for: diagnostic SNOMED coding, CPT coding, quality assurance/quality control data collection and analysis.  Prepares reports, diagnostic materials, and data that pathologists use for the Mortality conference, Pulmonary conference, Tumor Board, Surgical Case Board, and other pathology communication of diagnosis over the phone.  Performs individual transcription duties.  Performs typing work, whether from voice recordings or written material, using work processing software and dictation equipment. 

THIS ANNOUNCEMENT IS OPEN UNTIL FILLED.  CLICK ON THE TABS AT THE TOP FOR MORE INFORMATION.

The incumbent serves as an Office Automation Assistant with responsibility for the reporting function of the Anatomic Pathology Section of Pathology and Laboratory Medicine Service.  Incumbent is responsible for: diagnostic SNOMED coding, CPT coding, quality assurance/quality control data collection and analysis.  Prepares reports, diagnostic materials, and data that pathologists use for the Mortality conference, Pulmonary conference, Tumor Board, Surgical Case Board, and other pathology communication of diagnosis over the phone.  Performs individual transcription duties.  Performs typing work, whether from voice recordings or written material, using work processing software and dictation equipment.  Transcribes and types surgical, cytological, electron microscopy and bone marrow reports. Types a variety of materials in rough draft or final form. Prepares correspondence for pathologists including coordination of action papers with office and agency staff. Receives, screens and verifies documents. Initiates work orders for maintenance of equipment. Makes copies of material, collates and provides the finished product. Maintains a variety of logs, ledgers, and other records. Performs a variety of receptionist, recordkeeping, and miscellaneous duties. Receives visitors, answers the telephone, and refers calls. Gather and compiles statistics for necessary reports.

NOTE: FAILURE TO DOCUMENT QUALIFYING TYPING (40 WPM) AND OFFICE AUTOMATION (OA) SKILLS IN YOUR APPLICATION MATERIAL/OFFICIAL PERSONNEL FOLDER PRIOR TO THE CLOSING DATE OF THIS ANNOUNCEMENT MAY RESULT IN DISQUALIFICATION FROM THIS POSITION.  TYPING/OA CERTIFICATIONS ARE VALID FOR 3 YEARS.

NOTE: FAILURE TO DOCUMENT QUALIFYING TYPING (40 WPM) AND OFFICE AUTOMATION (OA) SKILLS IN YOUR APPLICATION MATERIAL/OFFICIAL PERSONNEL FOLDER PRIOR TO THE CLOSING DATE OF THIS ANNOUNCEMENT MAY RESULT IN DISQUALIFICATION FROM THIS POSITION.  TYPING/OA CERTIFICATIONS ARE VALID FOR 3 YEARS.

Candidates must be citizens of the United States.  One (1) year of specialized experience equivalent to at least the GS-4 grade level, OR four (4) years of education above the high school level.  Specialized experience is experience performing transcription and general office duties in a medical setting. THIS POSITION REQUIRES A QUALIFIED TYPIST (40WPM).  College transcripts must be submitted is using education to qualify.  APPLICANTS PLEASE NOTE:  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website:  http://www.ed.gov/admins/finaid/accred/index.html  All education claimed by applicants will be verified by the appointing agency accordingly.

You must be a U.S. citizen to qualify for this position.

You will need to successfully complete a background security investigation before you can be appointed into this position.

You must be able to type at least 40 words per minute. You can self-certify by submitting a statement that you can type this speed.

Time in grade requitement must be met at the time we receive your application.

You will be evaluated to determine if you meet the minimum qualifications required; and on the extent to which your application shows that you possess the knowledges, skills, and abilities associated with this position as defined below. When describing your knowledges, skills, and abilities, please be sure to give examples and explain how often you used these skills, the complexity of the knowledge you possessed, the level of the people you interacted with, the sensitivity of the issues you handled, etc.

1.        Knowledge of word processors, dictation system(s), personal computers, hospital-wide VISTA program.

2.        Knowledge of medical terminology, CPT and SNOMED coding, medical abbreviations, medications, surgical and other medical procedures.

3.        Knowledge of English grammar and usage including spelling, punctuation, capitalization, and abbreviations.

4.        Knowledge of general office procedures.

Applications must be submitted to: Dept. of Veterans Affairs Medical Center, ATTN:          HRMS (05), 1601 SW Archer Road, Gainesville, FL  32608.  Applications will be accepted until position is filled.

NOTE: FAILURE TO DOCUMENT QUALIFYING TYPING (40 WPM) AND OFFICE AUTOMATION (OA) SKILLS IN YOUR APPLICATION MATERIAL/OFFICIAL PERSONNEL FOLDER PRIOR TO THE CLOSING DATE OF THIS ANNOUNCEMENT MAY RESULT IN DISQUALIFICATION FROM THIS POSITION.  TYPING/OA CERTIFICATIONS ARE VALID FOR 3 YEARS.

AREA OF CONSIDERATION (WHO MAY APPLY): All permanent employees of the North Florida/South Georgia Veterans Health System, Reinstatement, Permanent VCS employees employed for 90 days or more, Career, Career-Conditional, Transfer eligibles, Permanent, fulltime employees, employed for at least 1 year of continuous service, under 38 U.S.C. 7401 (1) and 38 U.S.C. 7401(3) are eligible to apply under the Interchange Agreement, Veterans eligible under the Veterans Recruitment Authority (VRA), Veterans who are preference eligible or who have been separated from the armed forces under honorable conditions after substantially 3 years or more continuous active service, 30% or more disabled veterans,  qualified handicapped individuals and CTAP/ICTAP eligibles.

HOW TO APPLY:  Current North Florida/South Georgia Veterans Health System employees: Submit VAF 4078 & responses to Knowledge, Skills and Abilities to Human Resources Management Service. Other eligible applicants are required to submit a signed and dated resume or OF-612, Optional Application for Employment, should submit a signed & dated OF-306, Declaration for Federal Employment (January 2001 Version) & responses to Knowledge, Skills and Abilities. Current and former federal employees must also include a copy of their latest SF-50 (Notification of Personnel Action) and latest Performance Appraisal.   Veterans must also include a copy of their DD-214 showing character of discharge, (if service-connected for disability must include SF-15 with proof of disability).  ICTAP/ CTAP eligibles must submit a copy of the RIF notice, Certificate of Expected Separation (CES), or notice of proposed separation with your application.   Applicants who fail to submit the indicated documents may be ineligible for consideration.   Send application material to VA Medical Center (05), 1601 SW Archer Road, Gainesville, Florida 32608-1197.  If you need additional information, please contact Human Resources at (352) 374-6009.  Applications will be accepted until the positions are filled.

Joan Kelley
Phone: (352) 374-6009 Or write:
Department Of Veterans Affairs
Malcom Randall VA Medical Center
1601 SW ARcher Rd. (05B4)
Gainesville, FL 32608
US