This Position Closed on 14-Jun-2013

Job Title:Secretary (OA) - Open Continuous

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:VHA-603-12-RY684562-248X-NB

SALARY RANGE:	$31,315.00 to $40,706.00 / Per Year
OPEN PERIOD:	Thursday, June 14, 2012 to Friday, June 14, 2013
SERIES & GRADE:	GS-0318-05
POSITION INFORMATION:	Full Time - Excepted Service Permanent
DUTY LOCATIONS:	Few vacancy(s) - Louisville, KY United StatesView Map
WHO MAY BE CONSIDERED:	Individuals eligible under special hiring authorities; Schedule A, disabled veterans with a compensable service connected disability of 30% or more, and VRA.

JOB SUMMARY:

Vacancy Identification Number (VIN):  684562  (Please include on all documents)

The Robley Rex Veterans Affairs Medical Center (VAMC) improves the health of our veterans by providing a continuum of care through an integrated health care delivery system.  It is a tertiary care facility classified as a level 1c facility affiliated with the University of Louisville and as such integrates teaching, research, and advanced patient care, making it an attractive academic medical center.  The facility offers a full spectrum of comprehensive health care services, using state-of-the-art technology and innovative programs, as well as education and research benefits, to Veterans residing in 40 counties in central and western Kentucky and in southern Indiana. In recognition of continued efforts to improve patient care, the medical center was awarded the Robert W. Carey 2007 Performance Achievement Award, 2008 Performance Excellence Award, 2009 Trophy Award and 2010 Circle of Excellence Award; and the 2009 Kentucky Center for Performance Excellence Achievement Award. 

YOU CAN MAKE A DIFFERENCE

Relocation Expenses May Be Authorized:  No

Relocation Incentive May Be Authorized:  No

Recruitment Incentive May Be Authorized:  No

Guaranteed Home Buy Out (GHBO) May Be Authorized:  No

Area of Consideration: Individuals eligible for the following appointments: 5 CFR 213.3102 "u", Schedule A, Appointment of persons with disabilities ; mental retardation, severe physical disabilities, or psychiatric disabilities; and Disabled veterans with a compensable service-connected disability of 30% or more. and VRA.

This is an open continuous announcement. Resumes/Questionnaires received in USA Staffing in response to this announcement will be maintained in the USA Staffing job file. As Vacancies occur for this type of position, names of qualified applicants will be considered; qualification determinations will be done based on the applicants resume/questionnaire submitted for the position and a list of qualified candidates will be referred to the service having the vacancy.

*Initial cut-off date for this announcement is 6/27/12.

KEY REQUIREMENTS



• You must be a US citizen and have status to apply for this job.
• Subject to a background/suitability investigation.
• Designated and/or random drug testing may be required.
• Fingerprints must be taken and adjudicated prior to employment.

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DUTIES:

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This announcement will be used to fill Secretary vacancies within the Robley Rex VA Medical Center or any of the six (6) surrounding community based outpatient clinics (CBOCs). 

 

As a Secretary, you will provide administrative and clerical support to one of the medical center services or clinics. 

Duties include, but are not limited to the following:

·         Perform  receptionist duties, screening calls and making appointments; 

·         Maintain calendars;

·         Perform timekeeping duties;

·         Coordinate and prepare travel arrangements;

·         Procure services and equipment;

·         Review incoming correspondence;

·         Proof read incoming and outgoing correspondence, memoranda, policies, etc. for compliance with format, spelling, and proper grammar;

·         Maintain files and records;

·         Create supply requests;

·         Prepare requests for personnel actions.

·         Serve as the Automated Data Processing Applications Coordinator (ADPAC) and ADP Security Coordinator for the service.

·         Communicate with other staff members both verbally and in writing;

·         Use various office automation hardware and software.

 

Work Schedule: Monday-Friday, 8:00am-4:30pm

 

PHYSICAL REQUIREMENTS: The work of this position is primarily sedentary, although some slight physical effort may be required.

 

WORK CONDITIONS:  The work of this position is typically performed in an adequately lighted and climate controlled busy office setting.

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QUALIFICATIONS REQUIRED:

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To apply for this position, you must have the following qualifications:

 

PROFICIENCY REQUIREMENT:

This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. All candidates must indicate on their resumes or in their application package the amount of words typed per minute.

  

EXPERIENCE:

 

Specialized experience is defined as experience that has provided the applicant with the particular knowledge, skills and abilities to perform successfully the duties of a Secretary.

 

Candidates must have one year of specialized experience equivalent to the next lower level in Federal Service. Examples of qualifying specialized experience include: Experience in an office or medical environment performing secretarial duties; Answering incoming telephone inquiries and correspondence; Composing, proofreading, and editing correspondence, memorandums, policies, etc.; Entering time and attendance for an office;  Maintaining office files and filing systems.; Utilizing microcomputer programs, such as Microsoft Office (Word, Excel, PowerPoint, and Outlook); Taking and transcribing dictation.

 

A full year of work is considered to be 35-40 hours of work per week.  Part-time experience will be credited on the basis of time actually spent in appropriate activities.  Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

 

Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's web site at http://www.opm.gov/qualifications/standards/indexes/alph-ndx.asp.

 

 

SUBSTITUTION OF EDUCATION FOR EXPERIENCE:  (COPY OF TRANSCRIPT REQUIRED)

 

Successful completion of four (4) years of education above high school level leading to a Bachelor’s degree in any field.  This education must have been obtained in an accredited business or technical school, junior college, college or university. To qualify based solely on education alone, you must include a copy of your transcript with your name, name of school, degree earned and date, grades earned, credit hours, major(s), and grade point average or class ranking with your resume or application form.

 

NOTE:  Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement.  One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience at the GS-5 level.

 

A transcript must be submitted if you are basing all or part of your qualifications on education.  Applications submitted without this information may not be considered. 

 

 

COMBINING EDUCATION AND EXPERIENCE: (COPY OF TRANSCRIPT REQUIRED)

 

To calculate the combination of education and experience, determine the amount of experience you have as a percentage of the experience required for the grade level.  Then determine the amount of education you have as a percentage of the education required for the grade level.  Only education in excess of the amount required for the next lower grade level is qualifying.  Add the two percentages; the total percentage must equal at least 100% to qualify for the grade level. 

 

Example:  the position to be filled is an Editorial Assistant, GS-5.  The applicant has 9 months of specialized experience and 75 semester hours of college (15 semester hours beyond the second year and the equivalent of 3 months of specialized experience.  The applicant meets 75 percent of the required experience and 25 percent of the required education.  The applicant meets 100% of the requirement for one year of specialized experience and is qualified for the position. 

 

 

In addition to the requirements above you must also meet the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position ( Do not provide separate essay answers for these statements, these KSAOs are addressed in the assessment questionnaire):

·         Ability to maintain a calendar of appointments and events.

·         Ability to organize and plan the work of an office using adequate control procedures.

·         Ability to compose and review written material for compliance with rules of correspondence and grammar.

·         Ability to communicate information to others, both verbally and in writing.

·         Skill in using automated equipment and software.

·         Ability to serve as the Service Automated Data Processing Applications Coordinator (ADPAC).

 

 

TIME-IN-GRADE REQUIRED: Applicants who within the previous 52 weeks held a General Schedule position under a non-temporary appointment must meet time-in-grade requirements. For this occupation, applicants must have served 52 weeks in a GS-3 position or higher to be eligible for the GS-5 level.

To qualify based on education, submit copy of transcript or list of courses with credit hours, major(s), and grade-point average or class ranking. Original transcripts will not be returned. 

 **You can receive credit for education received outside the United States if it is comparable to an accredited educational institution in the United States at the time of application. If using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.**

APPLICANTS PLEASE NOTE:  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website:  http://www.ed.gov/admins/finaid/accred/index.html  All education claimed by applicants will be verified by the appointing agency accordingly.

 

 

Veterans' Preference:   When applying for Federal Jobs, eligible Veterans MUST claim preference on their application or resume. Applicants claiming veterans preference must include a copy of Form DD 214 or equivalent, which shows type of discharge, at the time of application.  Applicants claiming 10-point preference must complete an SF 15, Application for 10-Point Veteran Preference, with required proof. Veterans who are still in the service may be granted 5 points tentative preference on the basis of information contained in their applications, but they must produce a DD214 or other proof prior to appointment to document entitlement to preference.  For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/veterans.aspx.

 

PROMOTION POTENTIAL:  If promotion potential is indicated on the announcement, entitlement for promotion is not automatically guaranteed.  It is dependent upon meeting legal/regulatory requirements, and demonstrating the ability to perform at the higher grade.

HOW YOU WILL BE EVALUATED:

Information in application materials is used in determining your qualifications and/or rating for the position.  Resumes should be clear and specific and should include company/organization Name, Position Title, Dates of Employment (month/year), and Number of hours per week of where you obtained your experience.  If your resume does not support your questionnaire answers, we will NOT allow credit for your response(s).  All information will be evaluated at face value - NO ASSUMPTIONS WILL BE MADE.

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BENEFITS:

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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at http://www4.va.gov/JOBS/Job_Benefits/benefits.asp.

 

Receiving Service Credit for Earning Annual (Vacation) Leave:  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.  For hard to recruit/retain occupations, VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service.

 

This job opportunity announcement may be used to fill additional vacancy announcements.

OTHER INFORMATION:

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/ctap/index.asp. If you meet the eligibility requirements for ICTAP/CTAP, in addition to the documents required under the How to Apply section, you must submit a copy of your RIF separation notice or notice of proposed separation.  Candidates must be rated well qualified for the position.  To be rated well qualified, you must be among the group of candidates deemed best qualified.

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HOW TO APPLY:

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To apply for this position, you must provide a complete application package (see "Required Documents" section below).The complete Application Package must be submitted by 11:59 PM (EST) on Friday, June 14, 2013.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.  Applicants are urged to apply online; this process is easier, faster, provides less room for error and more information as applications are processed.

NOTE: To return to a previously saved or incomplete application, simply reapply through your account in USAJOBS.  After applying, return to USAJOBS (https://my.usajobs.gov/Login.aspx) to see the status of your application, including any messages that may have been sent to you.

IF YOU CANNOT APPLY ONLINE:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire.

2. Print this 1203FX form to provide your response to the occupational questionnaire http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf.

3. Fax the completed 1203FX form along with any supporting documents to (478)757-3144. Your 1203FX will serve as a cover page for your fax transmission.

 To FAX supporting documents you are unable to upload:

1. Complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID 684562.

2. Fax your documents to (478)757-3144.

REQUIRED DOCUMENTS:

1. Resume or Optional Application for Federal Employment (OF-612).
2. Current and previous Federal Employees must submit most recent SF-50, Notification of Personnel Action that indicates grade, step and eligibility to apply.
3. Responses to the questionnaire.
4. OF-306, Declaration for Federal Employment. Forms website: www.opm.gov/forms.
5. Veterans must submit a copy of form DD214 or equivalent showing character of discharge, if applying under VRA or 30% - Required.
6. Copy of your transcripts if you are using education to qualify if applicable.
7. Schedule A documentation, if applying under Schedule A - Required.

Other documents as deemed necessary by applicant.

Use this checklist to make sure you’ve submitted everything! Failure to submit the required documents will result in a determination of ineligible to apply.

AGENCY CONTACT INFO:

Cheryl L. Quebbeman
Phone: (502)287-4513
Email: CHERYL.QUEBBEMAN@VA.GOV

Agency Information:
VHA Louisville VAMC
HUMAN RESOURCE MANAGEMENT SERVICE
800 ZORN AVENUE
MAIL CODE #05
Louisville, KY
40206
USA

WHAT TO EXPECT NEXT:

After receipt of your complete application package, your application will be reviewed for minimum qualifications. Your application will also be reviewed to assure that your application/resume supports the answers given in the questionnaire. If your resume does not support your questionnaire answers, your qualifications will be rated accordingly. Qualified candidates may be referred to the hiring manager for further consideration at which time best qualification determinations will be made. If interviews are conducted, those in the best qualified group will be contacted for an interview.  Performance based interviews will be used.  For more information on performance based interviewing, you may visit http://www4.va.gov/pbi/.  You will be notified of the outcome. 

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