To qualify for this position, you must have the following qualifications:
This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. All candidates must indicate on their resumes or in their application package the amount of words typed per minute.
Specialized experience is defined as experience that has provided the applicant with the particular knowledge, skills and abilities to perform successfully the duties of a Secretary.
Candidates must have one year of specialized experience equivalent to the next lower level in Federal Service. Examples of qualifying specialized experience include: Experience in an office or medical environment performing secretarial duties; Answering incoming telephone inquiries and correspondence; Composing, proofreading, and editing correspondence, memorandums, policies, etc.; Ensuring all correspondence, memorandums, policies, etc. contain correct format, grammar, spelling, and punctuation; Entering time and attendance for an office; Maintaining office files and filing systems.; Utilizing microcomputer programs, such as Microsoft Office (Word, Excel, PowerPoint, and Outlook); Scheduling appointments and conferences; Interpreting rules, regulations, and policies; Ensuring all correspondence, memorandums, policies, etc. contain correct format, grammar, spelling, and punctuation; Taking and transcribing dictation.
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's web site at http://www.opm.gov/qualifications/standards/indexes/alph-ndx.asp.
SUBSTITUTION OF EDUCATION FOR EXPERIENCE: There is NO substitution of education for experience at this grade level.
In addition to the requirements above you must also meet the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position ( Do not provide separate essay answers for these statements, these KSAOs are addressed in the assessment questionnaire):
· Ability to maintain a calendar of appointments and events.
· Ability to organize and plan the work of an office using adequate control procedures.
· Ability to compose and review written material for compliance with rules of correspondence and grammar.
· Ability to communicate information to others, both verbally and in writing.
· Skill in using automated equipment and software.
· Ability to serve as the Service Automated Data Processing Applications Coordinator (ADPAC).
TIME-IN-GRADE REQUIRED: Applicants who within the previous 52 weeks held a General Schedule position under a non-temporary appointment must meet time-in-grade requirements. For this occupation, applicants must have served 52 weeks in a GS-5 position or higher to be eligible for the GS-6 level.
Veterans' Preference: When applying for Federal Jobs, eligible Veterans MUST claim preference on their application or resume. Applicants claiming veterans preference must include a copy of Form DD 214 or equivalent, which shows type of discharge, at the time of application. Applicants claiming 10-point preference must complete an SF 15, Application for 10-Point Veteran Preference, with required proof. Veterans who are still in the service may be granted 5 points tentative preference on the basis of information contained in their applications, but they must produce a DD214 or other proof prior to appointment to document entitlement to preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/veterans.aspx.
PROMOTION POTENTIAL: If promotion potential is indicated on the announcement, entitlement for promotion is not automatically guaranteed. It is dependent upon meeting legal/regulatory requirements, and demonstrating the ability to perform at the higher grade.
HOW YOU WILL BE EVALUATED:
Information in application materials is used in determining your qualifications and/or rating for the position. Resumes should be clear and specific and should include company/organization Name, Position Title, Dates of Employment (month/year), and Number of hours per week of where you obtained your experience. If your resume does not support your questionnaire answers, we will NOT allow credit for your response(s). All information will be evaluated at face value - NO ASSUMPTIONS WILL BE MADE.